146 lines
5.4 KiB
Markdown
146 lines
5.4 KiB
Markdown
# Email Templates Generator
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## Description
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Creates professional email templates for various business and personal scenarios. Generates emails with appropriate tone, structure, and content based on purpose, audience, and desired outcome.
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## Usage
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Specify the email type, recipient, purpose, and any specific requirements. Include context about the situation and desired tone. Works for business communications, marketing, customer service, and personal correspondence.
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## Prompt
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```markdown
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Create a professional email template for the following scenario:
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**Email Type:**
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[Business inquiry / Follow-up / Announcement / Marketing / Customer service / Apology / Thank you / Other]
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**Sender:** [Your role/title and company/context]
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**Recipient:** [Target audience - specific person, department, customer type, etc.]
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**Purpose:** [Main goal of the email - what you want to achieve]
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**Context:**
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[Background information about the situation, relationship, or previous interactions]
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**Key Points to Include:**
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- [Main message or information to convey]
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- [Specific requests or calls to action]
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- [Important details or deadlines]
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- [Any attachments or references]
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**Tone Requirements:**
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[Professional / Friendly / Formal / Apologetic / Urgent / Celebratory / Persuasive]
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**Special Requirements:**
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- [Length preference - brief/detailed]
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- [Include specific legal disclaimers]
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- [Mobile-friendly formatting]
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- [Personalization elements]
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- [Brand voice guidelines]
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Please create an email that:
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1. Has an effective subject line
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2. Opens with appropriate greeting
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3. Clearly states the purpose
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4. Includes all key information
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5. Has a clear call to action
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6. Ends with professional closing
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7. [Any additional specific requirements]
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**Additional Context:**
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[Company culture, industry norms, cultural considerations, or other relevant information]
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```
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## Example Input
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```markdown
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**Email Type:** Follow-up
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**Sender:** Sales Manager at TechSolutions Inc.
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**Recipient:** Potential client who attended our product demo last week
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**Purpose:** Follow up on demo, address concerns, and schedule next meeting
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**Context:**
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Last week we gave a 30-minute demo of our project management software to their team of 5 people. They seemed interested but had concerns about data migration from their current system and pricing for their team size.
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**Key Points to Include:**
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- Reference the specific demo and attendees
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- Address their data migration concerns with solution
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- Provide pricing information for 15-user team
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- Offer a free trial period
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- Request a follow-up meeting to discuss implementation
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**Tone Requirements:** Professional but friendly, helpful, not pushy
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**Special Requirements:**
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- Keep it concise (under 200 words)
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- Include clear next steps
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- Mobile-friendly formatting
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```
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## Example Output
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```markdown
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**Subject:** Following up on your TechSolutions demo - Migration solutions & pricing
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Dear [Client Name],
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I hope this email finds you well. Thank you for taking the time last Tuesday to attend our project management software demonstration with your team.
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I wanted to follow up on the excellent questions you raised during our session, particularly regarding data migration and pricing for your 15-person team.
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**Regarding Data Migration:**
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I've spoken with our technical team, and we can provide a complimentary data migration service from your current system. Our migration specialists will work directly with your IT team to ensure a seamless transition with zero data loss.
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**Pricing for Your Team:**
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For a 15-user license, our annual plan would be $1,800/year (that's $10/user/month), which includes:
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- Full platform access
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- Priority customer support
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- Free data migration
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- Monthly training sessions
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**Next Steps:**
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I'd love to offer you a 30-day free trial so your team can experience the platform firsthand. Would you be available for a brief 15-minute call this week to discuss implementation timeline and answer any remaining questions?
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I'm available Tuesday-Thursday afternoon or Friday morning. Please let me know what works best for your schedule.
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Best regards,
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[Your Name]
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Sales Manager
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TechSolutions Inc.
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📞 (555) 123-4567
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📧 [your.email@techsolutions.com]
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P.S. I've attached a case study from a similar-sized company that successfully migrated to our platform last quarter.
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```
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## Variations
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- **Cold Outreach**: First-time contact emails with introduction and value proposition
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- **Customer Service**: Support, complaint resolution, and customer care emails
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- **Internal Communications**: Team updates, announcements, and interdepartmental messages
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- **Marketing Campaigns**: Promotional emails, newsletters, and product launches
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- **Networking**: Professional relationship building and industry connections
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## Tips
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- Always personalize with recipient's name and specific details
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- Keep subject lines clear, specific, and under 50 characters
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- Use bullet points for easy scanning on mobile devices
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- Include a clear, single call to action
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- End with your contact information and availability
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- Proofread for tone appropriateness and professionalism
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- Consider cultural and industry norms for your audience
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## Related Prompts
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- `technical-documentation.md` - For creating detailed email documentation
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- `meeting-summary.md` - For follow-up emails after meetings
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- `proposal-writer.md` - For formal proposal emails
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## Tags
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`email` `business-communication` `templates` `professional-writing` `customer-service` `marketing`
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