# Email Templates Generator

## Description

Creates professional email templates for various business and personal scenarios. Generates emails with appropriate tone, structure, and content based on purpose, audience, and desired outcome.

## Usage

Specify the email type, recipient, purpose, and any specific requirements. Include context about the situation and desired tone. Works for business communications, marketing, customer service, and personal correspondence.

## Prompt

```markdown
Create a professional email template for the following scenario:

**Email Type:**
[Business inquiry / Follow-up / Announcement / Marketing / Customer service / Apology / Thank you / Other]

**Sender:** [Your role/title and company/context]
**Recipient:** [Target audience - specific person, department, customer type, etc.]
**Purpose:** [Main goal of the email - what you want to achieve]

**Context:**
[Background information about the situation, relationship, or previous interactions]

**Key Points to Include:**
- [Main message or information to convey]
- [Specific requests or calls to action]
- [Important details or deadlines]
- [Any attachments or references]

**Tone Requirements:**
[Professional / Friendly / Formal / Apologetic / Urgent / Celebratory / Persuasive]

**Special Requirements:**
- [Length preference - brief/detailed]
- [Include specific legal disclaimers]
- [Mobile-friendly formatting]
- [Personalization elements]
- [Brand voice guidelines]

Please create an email that:
1. Has an effective subject line
2. Opens with appropriate greeting
3. Clearly states the purpose
4. Includes all key information
5. Has a clear call to action
6. Ends with professional closing
7. [Any additional specific requirements]

**Additional Context:**
[Company culture, industry norms, cultural considerations, or other relevant information]
```

## Example Input

```markdown
**Email Type:** Follow-up

**Sender:** Sales Manager at TechSolutions Inc.
**Recipient:** Potential client who attended our product demo last week
**Purpose:** Follow up on demo, address concerns, and schedule next meeting

**Context:**
Last week we gave a 30-minute demo of our project management software to their team of 5 people. They seemed interested but had concerns about data migration from their current system and pricing for their team size.

**Key Points to Include:**
- Reference the specific demo and attendees
- Address their data migration concerns with solution
- Provide pricing information for 15-user team
- Offer a free trial period
- Request a follow-up meeting to discuss implementation

**Tone Requirements:** Professional but friendly, helpful, not pushy

**Special Requirements:**
- Keep it concise (under 200 words)
- Include clear next steps
- Mobile-friendly formatting
```

## Example Output

```markdown
**Subject:** Following up on your TechSolutions demo - Migration solutions & pricing

Dear [Client Name],

I hope this email finds you well. Thank you for taking the time last Tuesday to attend our project management software demonstration with your team.

I wanted to follow up on the excellent questions you raised during our session, particularly regarding data migration and pricing for your 15-person team.

**Regarding Data Migration:**
I've spoken with our technical team, and we can provide a complimentary data migration service from your current system. Our migration specialists will work directly with your IT team to ensure a seamless transition with zero data loss.

**Pricing for Your Team:**
For a 15-user license, our annual plan would be $1,800/year (that's $10/user/month), which includes:
- Full platform access
- Priority customer support
- Free data migration
- Monthly training sessions

**Next Steps:**
I'd love to offer you a 30-day free trial so your team can experience the platform firsthand. Would you be available for a brief 15-minute call this week to discuss implementation timeline and answer any remaining questions?

I'm available Tuesday-Thursday afternoon or Friday morning. Please let me know what works best for your schedule.

Best regards,

[Your Name]  
Sales Manager  
TechSolutions Inc.  
📞 (555) 123-4567  
📧 [your.email@techsolutions.com]

P.S. I've attached a case study from a similar-sized company that successfully migrated to our platform last quarter.
```

## Variations

- **Cold Outreach**: First-time contact emails with introduction and value proposition
- **Customer Service**: Support, complaint resolution, and customer care emails
- **Internal Communications**: Team updates, announcements, and interdepartmental messages
- **Marketing Campaigns**: Promotional emails, newsletters, and product launches
- **Networking**: Professional relationship building and industry connections

## Tips

- Always personalize with recipient's name and specific details
- Keep subject lines clear, specific, and under 50 characters
- Use bullet points for easy scanning on mobile devices
- Include a clear, single call to action
- End with your contact information and availability
- Proofread for tone appropriateness and professionalism
- Consider cultural and industry norms for your audience

## Related Prompts

- `technical-documentation.md` - For creating detailed email documentation
- `meeting-summary.md` - For follow-up emails after meetings
- `proposal-writer.md` - For formal proposal emails

## Tags

`email` `business-communication` `templates` `professional-writing` `customer-service` `marketing`